powered by
powered by
Commercial maintenance contracts are put out to tender by private and public sector organisations procuring building maintenance works and services. They can be found for non-residential buildings such as:
Commercial maintenance contracts can be used to procure a range of goods, services and works. These could include:
Contractors will often require you to provide copies of your insurance when tendering for work. You will likely need to attach it as part of the appendices during the pre-qualification questionnaire (PQQ). This is an initial stage set by a buyer to ensure you meet the minimum eligibility criteria.
Buyers will want to ensure you have the basic levels of insurance to deliver the commercial maintenance contracts at hand. There are four main types of insurance asked within tendering, these are:
You will likely need to detail your business’s health and safety policy. Buyers want to be reassured that you uphold best practice and carry out the highest health and safety standards. You may also be required to do a risk assessment depending on the buyer and the contract at hand. This could include the measures you have in place and a business continuity plan in the case of:
Relevant policies and regulations that could be relevant are:
Contractors for commercial maintenance contracts will likely require you to provide evidence of your professional ability. They want to be reassured that you are capable of fulfilling the contracts and have relevant experience. You may be required to provide up to three case studies carried out within the last three or five years.
These case studies should demonstrate:
Tendering for commercial maintenance contracts will likely contain a section of quality management. An example of a quality management question is:
“Please detail your methodology for managing the quality of the workmanship and materials for both directly employed trades and any subcontractors.”
You will likely need to include quality management systems such as ISO 9001; 14001; 18001. Key Performance Indicators are also a good way to demonstrate your quality management. You want to establish the consistency and quality of your services to the buyer. Persuasive writing is essential as you want to convince them why you are the best business for the job.
A contractor in the public sector will always award the contract to tenders that demonstrate the most value for money. This is known as the MEAT and stands for the most economically advantageous tender. This is when a buyer looks at more than just price. They assess the tender on a multitude of factors. They could include:
As mentioned above, every buyer is different and will have different demands from each other. This is why you will need to read the tender documents carefully before progressing with any tender. A buyers’ requirements will be detailed within the specification.
When tendering for public sector commercial maintenance contracts, you will need to consider social value. A tender will have a minimum weighting of 10% on social value. You should consider the social, environmental and economic aspects of delivering the contract. These pledges and policies are often contractually binding, so you want to make promises you can actually deliver. These could include:
You may not have the resources or time to write a winning response for commercial maintenance contracts in-house. It can take a great deal of time out of your busy day. Outsourcing to a bid writing company can help take the headache out of tendering and maximise your chances of success.
Our sister company Hudson Succeed, have over 60 years of bid writing experience and an 87% success rate. They offer four bid writing support services that can help you win more commercial maintenance contracts.
Once you’ve found the perfect commercial maintenance contract for your business, send it our way. Our Bid Writers can take care of it all for you and they’ll even submit it on your behalf. They’ll let you know what they need from you, providing you with a full Tender Writing breakdown.
Our Tender Ready 4-week programme is perfect for those who have never tendered before. A Bid Writer will work with you to make sure you have everything you need in place to tender successfully. The Tender Ready programme offers your business:
Tender Improvement can help if you aren’t seeing the desired results from your current tendering efforts. The Bid Team will assess your previous responses and tender documents, working with you to improve for future submissions. This package includes a 12-month subscription to Facilities Tenders and additional tendering development services.
If you’ve written your own tender response and need someone to double-check it for errors, Tender Mentor can help. Our Bid Team will proofread your work for any inconsistencies, grammar or spelling mistakes. They’ll also ensure that it’s in line with the specification before you submit.
Searching for the right tender for your company can take time. There are thousands of sites posting multi-industry opportunities that are updated daily. Each may require a different login, password or portal and it can be hard to keep up. Simply relying on CPV codes can result in missed opportunities. This is because they are often mislabelled, ironically, going against their very purpose.
Luckily for you, we have a time-saving tool that can help optimise your search using one, easy-to-navigate centralised portal. Facilities Tenders is a portal that hosts all live tendering opportunities within the facilities management industry.
Our Opportunity Trackers source and upload exclusive, public and private sector tenders from across the UK. You’re able to filter and search the results by keyword, budget, location and more. This allows you to find the perfect commercial maintenance contracts for your business, streamlining the process.
HVAC and BMS Systems Planned Maintenance and Responsive Remedial Works with the Potential for Additional Project Works
Birkbeck University- London- Budget: Undisclosed
Fire and Security Systems Planned Maintenance and Responsive Remedial Works with the Potential for Additional Project Works
Birkbeck University- London- Budget: Undisclosed
Fall Protection Inspections, Equipment Servicing, Maintenance and Training
University of Southampton- South East- Budget: £300,000
Maintain, Inspect, Test, & Repair the Building Energy Management Systems (BeMS), Plant and Equipment Controls
University of Huddersfield e-Tendering- Yorkshire and Humber- Budget: Undisclosed
Quantum Technology Centre Cleanroom Service and Maintenance
University of Lancaster- North West- Budget: £25,000
We also track opportunities for the following sub-sectors:
Book a free live demo today to learn how we can grow your business!
Upgrading to Discover Elite allows you to identify tendering opportunities even when you’re busy. Our two upgraded packages can improve your competitor awareness and bidding success rate. Each can help save you even more time when searching for commercial maintenance contracts.
The Ultimate Time Saver package offers your business:
The Become a Pre-Bid Master package also includes:
Contact us to find out how we can help your business grow.